Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Main Filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on " Generate timesheet ". Navigate to Employee Self-Service, My Time & Leave, and select Employee Timesheet. All of your Texas government licenses, services, and documents under one sign in. Aiming to leverage my abilities to successfully learn new skills, take on extra responsibilities, and . See the Worklist User Guide for more information. Your employee ID is printed on your pay warrant or was provided by your manager on your first day. These links include employee benefits websites maintained by the: The CAPPS website allows employees to view basic employee information (i.e. If you are unable to reset your password via the written instructions, contact the level one help desk via email at:CAPPS_support@military.texas.gov. All non-exempt employees may be eligible to be paid for FLSA Overtime, depending on agency policy and manager approval. Track, submit, and approve time directly from the app. At the bottom of the timesheet, click the, On the Find an Existing Value tab, the date defaults to the first date of the current month. Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. Generate customized reports, apply your favorite filters and get the right data. Display preferences & Actions: On click, use the options that appear to choose which layout/display options you're happy with (show/hide; JQL, charts etc). Mobile timesheet app. This is an accessible template. Enter your 11-digit Employee ID and click the Submit button. Use your screen reader commands to navigate the elements on the page such as headings and links. State employees will be auto-provisioned into CAPPS HR/Payroll via the onboarding process and account information will be forwarded to the employees agency sponsored email within 5 working days of the employees hire date. CAPPS delivers these services through two primary methods: All HHS employees are able to access and manage many components of their HR information through a secure website and dedicated employee Service Center. Job Opportunities For External Applicants The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. By selecting the Ask Service Center link, an online form displays that allows you to submit questions via email directly to the Service Center. password.allegisgroup.com. Collect or store personal information about certification applicants for unauthorized This procedure will assist time reporters, managers, supervisors, and payroll coordinators in understanding what TRCs are and how they process in Time and Labor. Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. You also have the option to select the Contact Service Center link, which provides you the phone numbers to directly contact the Service Center. Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. TELEW: Indicates that the employee participated in tasks associated with Tele-working. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. Get Services APS; County APS Offices; Get Services CAPI; hb```M ea$$/Cd~\Y0u['`#!s9j&FN^}wG9sJhgCTk QPF6w'LJV!@jX\J(D!2ZTNpp@+e`$e5/00htt ] &l q9"@F H2 k d If you have forgotten your password, select I forgot/Change my password located on the CAPPS Login page to reset your password. Direct Deposit: Learn about the benefits of this safe and fast way of getting your pay directly on your bank account; enroll in Direct Deposit. Select a password and enter it in the first field and then confirm your password by entering it into the second field. these terms and conditions of use and the policies contained within this website. use only. The following TRCs require additional documentation: Documentation Required for Specific Types of Leave. Completed forms must be returned to the level 1 helpdesk at:CAPPS_Support@military.texas.gov. Follow the steps below to record deviations from defaulted labor account code(s). Glenn Hegar Employees must use the consolidated timesheet in CAPPS to accurately report and account for all absences from work with paid leave, an authorized holiday, or unpaid leave. Unauthorized access, access for other than official purposes, or dissemination to unauthorized persons is unlawful and may result in administrative, civil, or criminal sanctions. Feb. 28, 2023 (Agenda) This section contains recent HR related news and information regarding CAPPS and the HHS enterprise. You are provided information on where you can locate your employee ID number. Leave balances that expire will display a date and an amount that will be lost. The Look Up Time Reporting Code menu opens. Helpful Hint: To provide easy access to the CAPPS website, it is helpful to bookmark CAPPS in your favorites menu. bD! It is critical that you close all of your browser windows once you are finished with your session in order to ensure a complete logout and maintain the privacy of your information. *Representative for all Financials Hub agencies except HHSC and TxDOT. Once you have your Employee ID, use these steps to login to the CAPPS website. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application Follow the steps below to logout of CAPPS. link displays the list of CAPPS user guides available to you. IHSS Timesheet Issues/Questions: IHSS Service Desk for Providers and Recipients (866) 376-7066 Suspect Fraud? Helpful Hint: Selecting Logout logs you out of the CAPPS website, but there may be some additional browser windows that remain open from your session. ANNUALLEAV/Vacation Leave (Annual Leave): ANLVT, HOLIDAYCMP/Holiday Compensatory Time: HCMPT, OPTNLHOLDY/Optional Holiday: OHCPT and REGOH, Your payable time for the current week displays. Close. In the Request Payment of Hours section, enter the number of hours requested for payment in the appropriate field: When you have completed your entries, click the, To record the remainder of the hours worked for that day, select. Helpful Hint: If you are scheduled to work 8 hours and the total hours worked is greater than 8 hours, use REGHR to enter the additional hours worked. What's my Employee ID/forgot my Employee ID? Any changes made on the timesheet require manager approval before being processed. For CACI Employees: (Enter CPPROD for System on the login screen), Timesheet Revision Reason Codes: One of the following Reasons should be used when submitting a Revised Timecard, OCONUS Temporary Location Code Instructions, Timekeeping Training for CACI Supervisors of Subcontractors, Timekeeping Training for Supplier Managers/Proxies. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. To access your personal pay statement please login to the NYCAPS' website Employee Self-Service (ESS). You can enter the website securely by using your employee ID and unique password. FMLA: Indicates that the employee is on an FMLA-eligible absence from work. When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. Failure to protect this information from unauthorized use or disclosure may subject you to discipline as well as financial, civil and criminal penalties, up to and including incarceration. At any time, you can use the Global Navigation Menu to access various other HHS websites by selecting the right link: You can also change the size of the text on the CAPPS website by selecting the Change Text Size option and following the instructions that display. There may be more than one way to navigate to some information. Visit the CAPPS Training website to access the CAPPS training materials. This section provides you with access to CAPPS self-service help and information on how to contact the Service Center. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. If you are not an employee The View Leave Balance/Expirations page contains the following fields for each leave plan: The View Leave Balance/Expirations page contains the following additional fields: There are 14 accrued leave balances, 12 of which you can request to take. link. The CAPPS Instructor-Led Training courses are on hold during the winter and early spring while Fiscal 2023 deployment agency training is in progress. TXUAC: Unaccompanied Child Crossing Border. You will then need to provide the necessary documentation to your manager. A time reporting code is a code used to track hours on the job, vacation time, sick time, or any other type of time tracked by HHS. CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) OK. www.citrix.com | | | | | | | | | | To submit a paper timesheet: Log into the AggieService Community Portal. Most Health and Human Services employees are required to certify the accuracy of their timesheet each month. Help Desk: capps_support@military.texas.gov, HR Office: 512-782-5133 or hr@military.texas.gov. For help with terms used in this User Guide, go to the top of the page. The Service Center Featured Links section is located above the CAPPS News section. IHSS Timesheet Issues/Questions: IHSS Provider Help Line, (866) 376-7066. In the interim, eLearning training courses are available for most CAPPS modules under CAPPS Financials Self-Paced and CAPPS HR/Payroll Self-Paced training pages. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: For a complete glossary of terms, click here: CAPPS Glossary. Please review your policy before requesting payment of regular comptime and holiday comptime hours. Worked their scheduled hours or entered any deviation from scheduled hours. It is important that you remember your password. !Lif - Steps. Disobey any requirements, procedures, policies or regulations of TJJD in relation Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process. Repeated log-in failures may result in your account being locked. Your first option is to select Help? endstream endobj startxref WNSLV: Indicates that the employee is on Wellness Leave (Emergency Leave). ), Timesheet How To Enter Overtime or Comp Time Worked (Updated course coming soon.). Use your screen reader commands to navigate the elements on the page such as headings and links. The CAPPS Home page displays your name in the Welcom bar, to the left of the Global Navigation menu at the top of your screen. The Employee Self-Service section covers employee timesheets, personal profiles, and payroll information. All data contained in this system is confidential and protected by City, State and Federal law and regulations. OVSOM: Office of Violent Sex Offender Management. Download the Caregiver App for free. HHS You can view the news articles by selecting the icons or links located within the section. New CAPPS Login Page New CAPPS Landing Page and Dashboards Desk Aid Training & Resources System Information Forms You need an employee time tracking app that can keep up. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: Helpful Hint: Do not to type www before the website name. Training News Update Winter Hiatus - ILT Training to Resume in Spring 2023 Once your request is approved, your leave balance information will update and you will be able to view it on your Payable Time Summary page the next day. The first time you enter the CAPPS website, select the Logging in for the first time link located below the Employee ID and Secure Password fields. Follow the steps below to request overtime for pay. Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. Word Download Share More templates like this Automatically track mileage so you can easily file taxes and reimburse expenses. ERS Website New Employees! The Change Password page displays. | Austin TX 78758 | Phone: 512.490.7130 | Fax: 512.490.7717 . Enter the labor account code appropriate for the work performed from the Labor Account Code drop-down list. Log in with phone number. %PDF-1.5 % The leave types and their TRCs are listed below: Helpful Hint: If you would like to use the optional holiday leave balance, your manager will enter your request to take optional holiday leave or to work on a skeleton crew on your behalf. Advocate" for DFPS. b`P~/1v60`Y#Bc/CC:0nObt@H309YW )GG ZJ: Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com 11209 Metric Blvd. Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. View this po Section provides access to both tutorials and job aides. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. Texas.gov Digital Identity Solution You need to enable JavaScript to run this app. Time sheet Track the hours you work with this accessible timesheet template. 0 Login to Your Account User Name User Name is case sensitive Password Password is case sensitive Forgot User Name or Password? If the employee does not deviate from their defaulted Task and related Labor Account Code, then no timesheet entry is required. Cannot complete your request. If you are a current employee Login using your enterprise name (AMID login) and password. Maintain and approve car books in the Department tracking and accountability system. Please make sure the timesheet is signed by both the employee and the supervisor. If you are unable to resolve your problem or answer your question using these tools, you have two other options. You have the ability to view and edit your timesheet, request leave, certify your time worked and leave taken, and request paid overtime and compensatory time (comptime). Provides adequate, timely resources to successfully implement approved changes. Follow the steps below to view and edit your timesheet. Salaried employees are employees with an assigned schedule in HHSAS HCM who enter time into their timesheet when they request to take leave or work hours over their scheduled hours. Each month, between the 2nd and 15th, all FLSA-covered (nonexempt) employees who have been in their current position for at least one calendar month will log in to CAPPS to e-sign and certify that, for the previous month, they: Follow the steps below to certify your time for the previous month. ), Manager Summary Approval Page & Leave Approval Demonstration(Updated course coming soon. Is responsible for maintaining the integrity and security of data. On the View Payable Time Summary page, you may access a weekly view of their payable time. 969 0 obj <>/Filter/FlateDecode/ID[<9E6EF72E3EFEA4469BF638E961FF97E9><56A2E581A2228A46A07FDF49CF4B816A>]/Index[946 40]/Info 945 0 R/Length 108/Prev 189405/Root 947 0 R/Size 986/Type/XRef/W[1 3 1]>>stream Enter the Date or select the date from the calendar icon and select Search. Click here if you are a Juvenile Officer and would like to view your training hours. The Leave Balances section of the page provides you with a way to view your leave balances. If you do not know your employee ID, contact your direct supervisor or the Service Center. By continuing to use this system you indicate your awareness of and consent to by clicking here: HHS We've only provided a blank timesheet template for Word and PDF. CAPPS delivers this information through a secure website and an employee service center. If you have multiple Timesheet Portal accounts, you should use your dedicated URL instead, e.g. Only. Federal Employee User Account Activation: All federal/military supervisors that directly supervise, or are in the second line of supervision for state employees, must complete the Military Supervisor CAPPS Account Request Form and the CTIA Form to establish a CAPPS user account. Right from a phone or tablet. Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser If you are an existing user, your account has already been created and you can use your email and network password to login. Similar to the Global Navigation Menu, the Menu stays on the screen as you navigate. For a complete glossary of terms, click here: Please note that you also have a separate Personal Identification Number (PIN) that you use to access the Service Center Interactive Voice Response (IVR) system. Follow the steps below to view your payable time summary. CASA: For employees associated with "Court Appointed Spec. However, if an employee deviates from their defaulted Task and Labor Account Code schedule, then time entry is required. For security purposes, if you contact the Service Center you are asked several questions to validate your identity before your employee ID is reset. Similarly, if you are a part-time employee and you are scheduled to work 4 hours but work 2 hours over your scheduled hours, then you would enter 4 hours of REGHW and 2 hours of REGHR. Login California Pawn & Secondhand Dealer System (CAPSS) This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. Once you have read the statement, click the. %%EOF If your employee ID becomes locked out, call the Service Center to unlock your employee ID. Main filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on 'Generate timesheet'. Each employee has defaulted Task and related Labor Account Codes. Click the, You can also page through your leave balances by clicking the. Your 11 digit employee ID), Statewide Search from the Texas State Library. The conditions for use and privacy notice must be read and acknowledged prior to logging on. The CAPPS website is the online tool available to HHS employees to locate information and perform HR related transactions. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. In this section: Check Replacement: Learn what to do if your paycheck is lost, stolen, or damaged. hbbd```b``"WID2`5`L &^JefH H2&00120;Lg \ Additionally, the Online help? used in CAPPS. This timesheet template can also help you track the efficiency and productivity of teams within your company or business unit. 15. This printable timesheet template is easy to edit and log hours worked. If you are a new employee or new user to CAPPS, this section of the user guide will provide you the steps to log in to the system for the first time. 11209 Metric Blvd. Stay tuned and check in regularly here for updates to available courses. You can contact the Service Center 1-888-TX-HHS-HR (1-888-894-4747). The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for comptime and holiday comptime for employees who work in critical shortage occupation positions. This printable timesheet template for Word records one week of hours and includes spaces for employee and supervisor signatures. Top of Page. jobs, please sign-in with your Employee HHS employees are exception time reporters (salaried employees). Upload, post, email, use, disclose, republish or otherwise transmit any Application Call the Service Center to unlock your employee ID. The first of several security pages displays. **. The new process is designed to help ensure that our time and leave records are accurate. Enter your 11-digit Employee ID. Follow the steps below to view your leave balances and expirations. Follow the steps below to log in to CAPPS. Your usage of this system is audited and monitored. Click the arrow next to the words Payable Status Filter to expand the Payable Status Filter section. Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, Service Provider (CPA) Chair (Designated), 802 Texas Parks & Wildlife Department (TPWD), 323 Teacher Retirement System of Texas (TRS), 313 Department of Information Resources (DIR), 407 Texas Commission on Law Enforcement (TCOLE), 529 Health and Human Services Commission (HHSC), 601 Texas Department of Transportation (TxDOT). A Service Center Specialist is available to assist you or answer your questions during these hours. Only employees with management responsibilities and direct reports have access to the Manager Self-Service section. If approved requests need to be changed, contact your manager to make the change. The left-most column on the View Payable Time Summary page displays your Time Reporting Codes (TRCs). and wish to search for and/or apply to If you have forgotten your employee ID, select the Whats my EmployeeID/ forgot my Employee ID link located on the CAPPS Login page. Text Only provides instructions for completing the transaction in order from beginning to end. View Details. Ensures internal processes and procedures are adjusted as needed. User ID: Password: Login Forgot Password If you have forgotten your password or need assistance, please contact your agency help desk or Payroll Department. fiduciary duty (such as confidential information learned or disclosed as part of Important State of Texas Policies -HHSC Internet Policies,including privacy policies. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. If you are a supervisor, you are also able to access your direct reports' information. This information is confidential and shall be accessed only in the performance of official duties. In addition to helping HHS serve Texans in the most cost effective manner, CAPPS also provides the following benefits: The CAPPS website is the primary gateway to access and manage your HR information. If you enter an incorrect password three times, your employee ID is locked and you are not able to enter the CAPPS website. This computer system is the property of the State of Texas. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. All job candidates must submit applications in CAPPS Recruit Career Center to be considered for employment. You Have To Click On The Link And Login Into The Account Using The Correct Login Details. Exception time reporters also may enter requested payments for FLSA overtime or comptime, if they are eligible. This site provides tools and resources to assist both new and experienced agency users with baseline training and information on all CAPPS modules. Follow the steps below to log in to CAPPS for the first time. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. Helpful Hint: You can also access the View Leave Balance/Expirations page by clicking the View Leave Balances link on the Timesheet page. Screen Samples include detailed screen shots to help complete the transaction. The worklist is a way for managers to keep track of the review and approval actions they are responsible for completing It is also where managers can see any notifications. Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. (e.g. MLT22: National Guard to Federal Active Duty SB1737. Oracle Login - Single Sign On Oracle Oracle account sign in Username ERROR: Please enter your username and password Forgot username? Some links are available to all employees while other links only appear for employees in a supervisor or HR role. 12. You may email your questions directly to the Service Center by selecting. The I Want To section is located below Help Resouces. Apple Store Google Play When using the CAPPS website, please note that your employee ID may include several leading zeros. of a Health & Human Services agency To view and retrieve your records, you must log in using one of three options. CAPPS Mission Statement: Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Additionally, this section indicates your scheduled hours for each day below each date and above the data entry fields. 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